MINUTES OF MEETING	
	TOHOQUA	
COMMUNITY DEVELOPMENT DISTRICT	
The Tohoqua Community Development ·District Audit Committee met Wednesday, June	
6, 2018 at 9:15 a.m. at the West Osceola Branch Library, 305 Campus Street, Kissimmee, FL.	
Present were:		
Andre Vidrine	Chairman	
Kaitlyn Noyes		
James Dowd		
George Flint		
FIRST ORDER OF BUSINESS	Roll Call	
Mr. Flint called the Audit Committee meeting to order at 9:15 a.m.	
SECOND ORDER OF BUSINESS	Public Comment Period	

Mr.

Flint:

There are no members

of

the public here

so

we will move on.

THIRD ORDER OF BUSINESS	Audit Services			
A.	Approval of	Request for	Proposals and Selection Criteria		

	Mr.	Flint: We have	included the recommended instructions in the agenda as well as the		
							
selection criteria. These are the standard instructions we use for bidding out auditing services.  We		
are  asking	that they	provide five  years	of pricing.  The  District	would  enter into  an annual		

engagement letter for each year. Historically, we have bid out every three years  but we are		
recommending that we shift that	to five years. This locks in five years of pricing but does not		
obligate you to retain them for all five years. The selection criteria are		
								specified with the exception		
of price which you can	include or exclude. You could choose to make the selection solely based		
						
on qualifications. However, we recommend you include price because it is a very price competitive		
industry. The criteria	include the ability of personnel, their			
							experience, their understanding and the		
scope, their ability to furnish the services, and price. Each criterion is weighted equally at 20 points.		
You could change the							
			weighting if you chose to do that.			
							We've found that 20-point equal weighting		
works fine. We will advertise this in the Orlando Sentinel but we also mail it out to around a half		

June

6, 2018

TohoquaCDD

dozen firms that do	of these audits. We			
98%				
	typically get at least four responses. We bring the		
responses back to the Audit Committee at your next meeting for review and ranking.		
On MOTION by Mr.			
	Vidrine seconded by Mr.		
the RFP and Selection Criteria was approved.	Dowd with all in favor		

B.

Approval

of

Notice

of

Request for Proposals for Audit Services

Mr. Flint: This notice will run in the Orlando Sentinel.

On MOTION by favor the Notice approved.

Mr.	Vidrine seconded by		
of			
			
Request for Proposals		

Mr. Dowd, with all in for Audit Services was

C.

Public

Announcement

of

Opportunity

to

Provide Audit Services

Mr.

announcing

Flint: Through the information that is provided in the agenda, we are publicly the opportunity to provide auditing services.

FOURTH ORDER OF BUSINESS	Adjournment

Mr.

Flint adjourned the meeting at 9:20 a.m.

On

the

MOTION by Mr. Audit Committee

Vidrine seconded by Mr. Dowd with all in favor meeting adjourned at 9:20 a.m.

2