MINUTES OF MEETING

TOHOQUA
COMMUNITY DEVELOPMENT DISTRICT

The	Regular	Meeting

of

the	Board

of

Supervisors

of

the	Tohoqua	Community

Development District was held on Wednesday, November Osceola Branch Library, 305 Campus Street, Kissimmee, FL.

7,

2018

at

9:00 a.m., at the West

Present and constituting a quorum were:			
Andre Vidrine	Chairman		
Marcus Hooker	Vice Chairman		
James Dowd			
	Assistant Secretary		
Keith Trace			
	Assistant Secretary		
			
Also present were:			
George Flint	District Manager		
Andrew d' Ade sky			
	District Counsel		
Clayton Smith			
	Assistant Field Manager		
Darrin Mossing			
	OMS		
Darrin Mossing, Jr.	OMS		
Marcia Calleja	Amenity Manager		
			
FIRST ORDER OF BUSINESS	Roll Call		

were

Mr. Flint called the meeting to order at 9:00 a.m. and called the roll. Three supervisors present, with Mr. Trace in progress.

SECOND ORDER OF BUSINESS	Public Comment Period		
			
There being none, the next item followed.			
TIDRD ORDER OF BUSINESS	Organizational Matters		

A.

Acceptance

of

Resignation

of

Kaitlyn Noyes

Mr. Flint: We received a resignation from Kaitlyn, which was in We need a motion for the Board to accept the resignation.

On MOTION by Mr. Vidrine seconded by Mr. Hooker with favor Kaitlyn Noyes resignation was accepted.

the agenda package.

all in

B.

Appointment of Individual to Fulfill the Board Vacancy with a Term Ending November 2019

November

7,

2018

TohoquaCDD

C.

D.

Administration of Oath to Newly	Appointed Supervisor		
			
Consideration of Resolution			
2019-01 Electing Assistant Secretary		

Mr.	Flint:   Any time there is	a vacancy on the Board during  the	term of office, the		

remaining Board	Members appoint someone to fill that vacancy.	Are there any nominations at		
					
this	If you are not					
time?						
		prepared to fill that seat today, you can continue to operate with four		
Board Members until you fill it.					
Mr.	Vidrine:  Not today.					
						
Mr.	Flint:	We will put it on the next agenda for consideration.			
					
FOURTH ORDER OF BUSINESS	Approval  of	Minutes	of the  October  3,		
							
			2018 Board	of			
				Supervisors Meeting and		
			Acceptance of Minutes	of the October 3,		
			2018 Audit Committee Meeting		

Mr.

Mr.

Mr.

Flint:  Are there any questions, comments or corrections to the minutes?		
Vidrine:  I have no comments.								
Flint:  If not, we need a									
motion to approve and accept the minutes.		
On MOTION by Mr.			Mr.			with			
Vidrine seconded by		Hooker		all in		
favor the Minutes of the October 3,	2018						
		Board of Supervisors		
Meeting were approved	and the Minutes of the	October 3, 2018		
				
Audit Committee Meeting were accepted, as presented.				

FIFTH ORDER OF BUSINESS

Designation

of

District Records Office

Mr.

Flint:	We are required to have a records office in the County where the District is

located. Our accounting office was in Osceola County, but it relocated to Orange County, so we designated our accounting office as a local office. Since our District Engineer is also in Orlando

that's not an option, but we have

a location at Reunion where we

can

store records

so

they are in

Osceola County. Our recommendation at this point would be to designate Reunion Stables at 1350 Reunion Boulevard, as the local records office.

On MOTION by Mr. Vidrine seconded by Mr. Dowd with all in favor designating Reunion Stables at 1350 Reunion Boulevard, Reunion, Florida as the District records office was approved.

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November

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TohoquaCDD

Mr.

Flint:

Once the

amenities are developed at the project,

we

can

eventually designate

the Amenity Center as the records office and keep them there, but allowing us to meet the statutory requirements.

this

is an interim measure

SIXTH ORDER OF BUSINESS	Consideration of		
	Associates	to	Agreement with		
			Provide  Auditing		
	for				
					
	Fiscal Year 2018		

Grau & Services

Mr.

Flint:   The Board selected  Grau & Associates through	a	competitive  process  as	

prescribed by the  Statutes.   You enter into an agreement annually		
agreement for Fiscal	Year 2018, which just	th	•		
	ended on September 30				

with

them and this is the

Mr.

Trace

joined

the meeting.

Mr.	Flint:	The fee is a not-to-exceed of $3,200	which is consistent with their bid, so we		
									
would recommend approval.														
		On MOTION by Mr. Vidrine seconded by Mr.	Hooker with all in			
		favor the Agreement with Grau & Associates to provide auditing			
		services  for  Fiscal  Year  2018  in  the		amount	of  $3,200  was			
		approved.									
																	
SEVENTH ORDER OF BUSINESS		Consideration	of	Resolution	2019-02		
											
						Amending Resolutions 2018-13 and 2018-		
						14;		Amending  the  Fiscal  Year  2019		
						Budget;   Amending,  Re-imposing,  and		
						Certifying				the	Assessment	Roll;		
						Authorizing the	Filing of Revised Notices		
						to the	Osceola County Tax Collector and		
						Revision of	District Invoices			
														
Mr.		Flint:	This	resolution  amends  Resolutions  2018-13  and  2018-14,  which  were		
						
adopted  at  the  public  hearing  for  your  annual  budget  and  imposed  the  Operations  and		
Maintenance (O&M) assessments.  The primary			of the meeting today			
					purpose				
															was for the Board		
to consider		amending the adopted budget for 2019 and the assessments.  The proposed amended		
				
budget is attached as Exhibit A to the resolution.	Andrew did you						
												want to discuss it?			
Mr.		d'Adesky:  Yes, it also authorizes what									I'll			
						George said, which				
															endorse, in addition		
to  amending the	proposed budget and the  Assessment	Roll.			It	also  authorizes the District		
										
Manager's	office to contact the Osceola County Tax Collector to issue any necessary notices or		
			
other																		
documentation that they require.  It is also issuing any revised invoices for direct bills, etc.,		
that might be associated with the  corresponding	change  in budget.		It takes care  of all the		

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TohoquaCDD

corrections that are needed to rectify the budget and Assessment Roll. There are some blanks on Page 2, which Darrin or George can provide the numbers for the total funds, the General Fund,

and Debt Service Fund.		
Mr. Flint:  The amount for the General Fund is $952,213		
$188,994.			
Mr. d' Adesky:	What is the total?		

and

the

Debt Service Fund is

	Mr.	Flint:	We will insert the total.	If you look at Exhibit	A,	there are two primary		
										
reasons we are amending the budget.  One is to give a credit for the fact that the Amenity Center		
is not	currently  constructed.   These new assessment rates  will reduce  the buildout per unit		
			
assessment	amount to 70% of the								
			calculated buildout amount.  Previously, the way you adopted		
the assessments, we had a flat per unit amount	regardless of the product type.	This modifies that,		

so we are										
	using the ERU factors that were used in your Debt Service assessment.  Based on the		
land use or product type, you pay a	varying amount of					
						assessments.  For example, under the new		
proposed debt service assessments,	a townhome owner would pay a	gross per unit amount of		
									
$348 and a 70-foot lot owner would pay $894.  Previously, you had a flat amount that applied to		
all and we	were advised that Mattamy Homes was disclosing a different structure than the flat		
				
rate per unit by product type.  The	issue of the credit for the					
						amenity not being in place came up,		
so we are										
	addressing both of those	items by amending the					
						budget.  Darrin, is		
									there anything else		
you want to add to that?								

Mr.	It's still		
Vidrine:			
Mr.	Mossing:   Yes,		
			
completed.	It is anticipated		
credit will be on the tax roll.		

a buildout budget?				
the  credit  is  only  for  the  Phase	1 Amenity  Center  not  being		
that it will be completed early next	It is not anticipated that		
	year.			

Mr.	Vidrine:	It	will be on the tax roll next year.  At that point, 70% would increase to		
						
100%.  Would there be a requirement to redo the table at that time?					
Mr.	Flint:	When you adopt your 2020	budget, we will revise these tables.		
					
Mr.	Vidrine:	I	don't	know  that  it	would	happen,  but  if	the	Amenity  Center  was		

													
														
completed in seven												
		months instead of 12	would that matter?					
												
Mr.	Flint:  No, you are going to have to live with these amounts and the variation would		
			
basically come under that developer contribution						
								line.  If they came on	earlier than anticipated,		
													
there may be a													
	couple of months.	Again, these are all estimates at this point.		

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November

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TohoquaCDD

	Mr. Vidrine:	We are working as hard as we can to get it in as			
						quickly as possible, so we		
will do	what we can.  We understand.						
							
	Mr.  Flint:	It's	likely  the  developer  contribution  amount  is	overstated,  because  we		
						
included the amenity amounts, but we backed				
					them out on the per unit calculation.		
	Mr. Mossing:  One more thing.  We contacted the County regarding the property tax bills		
that are in Mattamy's							
		name.  We will hopefully be				
					submitting correction		
							notices tomorrow.  We		
have to do 164 individual correction	notices.	It takes one minute to	correct each tax bill, so it		

will hopefully be issued as soon as possible.					

any

Mr. Flint:  We will also issue revised direct bills		
		based on the new amounts.		
questions on the resolution or the exhibit?  If not, we need a motion to approve it.		
On	MOTION by	Mr. Vidrine seconded by Mr. Trace with all in		
favor  Resolution  2019-02  Amending  Resolutions  2018-13  and		
2018-14; Amending the Fiscal Year 2019 Budget; Amending, Re-		
imposing,  and  Certifying  the  Assessment  Roll;  Authorizing  the		
Filing of Revised	Notices to the Osceola County Tax Collector and		

Are

there

Revision

of

District Invoices was adopted.

EIGHTH A.

ORDER OF BUSINESS	Staff Reports	
Attorney		

Mr.

Mr.

Flint:	Andrew, do you have anything else?		
			
d' Adesky:  Nothing, other than we are working		

on

that resolution.

B.

Engineer

	Mr. Flint:  The District Engineer was supposed to call in.  Do we	
		need him for anything?	
	Mr. Dowd:  Are there any		
	improvements on that plat that was just	
		recorded that go to the	
CDD?	I think ponds		
	were already turned over.		
	Mr. Hooker:  The ponds are there and the roads go to the CDD.  They didn't go to the	
municipality or the City.		

Mr. Vidrine:	We may

Mr. Flint:	I apologize

have already done that.

for Eric not dialing in, but it sounds

like

we

don't

need him.

C.	District Manager's Report

i.

Balance Sheet and Income Statement

Mr.  Flint: action is required,

You but if

have the you have

unaudited	financial  statements	through September 30	th	.		

any							
questions we can discuss		We requisitioned all		
	those.			

No but

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November 7, 2018	TohoquaCDD		

$13,000 on the Debt Service acquisition construction account, money there. Typically, there is going to be some legal and that. Are there any questions on the financials? Hearing none,

so there is still other expenses

a small amount of that would absorb

ii.

Consideration

of

Funding Request

#1

Mr. Flint:

We have

Funding Request

#1

for Fiscal Year 2019 totaling $10,712.99.

			On	MOTION by Mr. Trace	seconded by Mr. Vidrine with all in		
								
			favor		Funding	Request	#1	in	the  amount	of	$10,712.99  was		
			approved.								

	Mr.	Mossing:	On the								
								funding request that the Board just approved, the Fiscal Year 2019		
expenditures are	eligible to be reimbursed from assessments that we will be collecting.  We will		
						
be																
asking the developer to advance those funds, but once we collect our assessments they will be		
eligible for reimbursement.								
	Mr. Flint:	It's	a cash flow situation.	Part of those	expenses are for 2018, which fall		

under the	Funding Agreement and the 2019 expenses, which are about $8,300  and could be		
				
reimbursed to the developer once the assessment revenue comes in.		
	Mr. Vidrine:  Going forward, do we usually carry three months so you can operate?		
	Mr.	Flint:   Yes,	once the District gets established we would carry a two-and-a-half to		
										
three month operating reserve, which would avoid the cash	flow issue at the beginning of the		
															
fiscal	year.  Right now, based on the Balance Sheet, it looks like we have $6,500 in cash.		
			
	Mr. Vidrine:	There is a shortfall	of a					
											couple thousand dollars.		
	Mr. Flint:		We are going to submit the funding request for the full amount and then we		
							
will refund it once assessment revenue comes in.  Is there anything else?  Hearing none,		
NINTH ORDER OF BUSINESS			Other Business		
	There being none, the next item followed.				
TENTH ORDER OF BUSINESS			Supervisors Requests		
	There being none, the next item followed.				
ELEVENTH ORDER OF BUSINESS			Adjournment		

Mr. Flint:

If

there's nothing further, we need a motion to adjourn.

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November 7, 2018

On MOTION by Mr. Vidrine seconded by Mr. Trace with all in favor the meeting was adjourned.

TohoquaCDD

Secretary/Assistant Secretary

7